National Archives Act

National Archives (Access to Public and Destruction of Public Records)
Regulations 2002

[GN 28 of 2002 – 2 March 2002] [Section 42]

1. These regulations may be cited as the National Archives (Access to Public and Destruction of Public Records) Regulations 2002.

2. In these regulations –

"Act" means the National Archives Act;

"Committee" means the Public Records Appraisal Committee set up under section 17 of the Act;

"public body" means any –

(a) Ministry or Government department;

(b) local authority;

(c) statutory corporation, institution or organisation;

"responsible officer" means, in the case of –

(a) a Ministry or Government department, the Head of such Ministry or Department;

(b) a local authority, the Chairperson or Mayor, as the case may be;

(c) a statutory corporation, institution or organisation, the President or Chairperson, as the case may be.

3. (1) The research room of the department shall be open to the public on every day other than a public holiday.

(2) The hours of admission shall be –

 (a) from 9.30 a.m to 3.00 p.m.;

 (b) on Saturdays, from 9.30 a.m to 11.30 a.m.

4. Every person intending to make use of the research room to consult the public archives shall write his name and full address in the visitors register and on a record card.

5. Public archives shall be open to public inspection subject to the conditions mentioned in these regulations and payment of the fees specified in the First Schedule.

6. (1) Any person may apply in writing to the Minister for exemption from payment of the fees specified in regulation 5.

(2) The Minister may, after consultation with the Director, grant an exemption from payment of fees to any applicant.

7. Private documents deposited in the Department and not open to public inspection shall only be produced subject to such conditions as the depositor shall impose.

8. Every person wishing to inspect or search any record that is not available in the research room of the Department may be required to write out a separate requisition slip for that record.

9. (1) A list of all inventories, repertories, catalogues and indexes intended for the use of the public shall be kept in the research room of the department and shall be revised from time to time.

(2) Unless with the express authorisation of the Director, no person shall produce in the research room –

 (a) inventories, repertories, catalogues and indexes not mentioned in the list or withdrawn therefrom;

 (b) records not mentioned in the list and records in course of arrangement.

10. No person, other than an officer of the Department, shall make any mark, in pencil or otherwise, in any public archives belonging to the Department.

11. Every person shall, as far as possible, maintain silence in the research room of the Department.

12. No person shall –

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