University of Mauritius Act

Statutes of the University of Mauritius 2013

[GN 93 of 2013 – 4 May 2013] [Section 20]

1. Short title

These Statutes may be cited as the Statutes of the University of Mauritius 2013.

2. Membership of University

(1) The members of the University shall be –

 (a) the Chancellor, Pro-Chancellor, Vice-Chancellor, Pro-Vice-Chancellor (Academia), Pro-Vice-Chancellor (Planning and Resources), Chief of Facilities and Services, Deans, Registrar, Finance Director, Director of Human Resources, Chief Librarian, members of the Convocation, other Members of the Court, Council and Senate;

 (b) all other persons holding appointment on the academic staff, and such other categories of members of the staff as may, from time to time, be determined by the Council;

 (c) the students; and

 (d) such other persons whom the Council or Senate may, by name or office, declare to be Members of the University for such period as the Council or Senate, as the case may be, may, in each case, determine.

(2) Any person who possesses any one of the qualifications specified in paragraph (1) shall be a member of the University for as long as he continues to possess that qualification.

3. The Chancellor

(1) The Chancellor shall be appointed by the President of the Republic on the advice of the Prime Minister.

(2) The Chancellor shall –

 (a) hold office for a period of 5 years; and

 (b) be eligible for reappointment.

(3) The Chancellor shall confer degrees, including Honorary Degrees and Diplomas awarded by the Council or Senate.

(4) The Chancellor shall preside any Ceremony of the University.

4. Visitor

(1) The Prime Minister may, at any time and in consultation with the Council, appoint a fit and proper person as Visitor to conduct enquiries into any matter pertaining to the acts and affairs of the University, its teaching, research, examinations of other work, property, funds or facilities, as he may determine.

(2) The result of any enquiry held by the Visitor shall be submitted to the Prime Minister who shall communicate it to the Council and which shall be treated as secret and confidential, unless the Prime Minister, in consultation with the Council, otherwise determines.

(3) If on receiving the result of any enquiry held by a Visitor, the Council is of the opinion that any function or any matter pertaining to the University cannot or should not be exercised by any body or person within the University, it shall take such remedial action as it may consider appropriate.

5. Pro-Chancellor

(1) The Pro-Chancellor shall be appointed by the Chancellor on the advice of the Prime Minister.

(2) The Pro-Chancellor shall –

 (a) hold office until the end of the third year following his appointment or until such earlier date as the Chancellor may, in each case, determine;

 (b) be eligible for reappointment.

(3) The Pro-Chancellor may resign his office at any time by letter addressed to the Chancellor.

6. Vice-Chancellor

(1) The Vice-Chancellor shall be appointed by the Council after consideration of a report of a Committee of 11 members consisting of –

 (a) the Chairperson of the Council, as ex-officio member and Chairperson;

 (b) 5 members of the Council, not being members of the Senate, appointed by the Council; and

 (c) 5 members of the Senate appointed by the Senate.

(2) The Vice-Chancellor shall serve for an initial period of 3 years, which may be extended for a further period not exceeding 3 years (to a maximum total of 6 years) by the Council on evidence of excellent performance.

(3) The Vice-Chancellor shall chair the Senate and be an ex-officio member of the Convocation, Court, Council and all committees and sub-committees of such bodies except the Committee constituted under paragraph (1).

(4) The Vice-Chancellor shall, in addition to the functions prescribed in section 11 of the University of Mauritius Act and in paragraph (3) above, have the following powers –

 (a) confer degrees during the inability of the Chancellor, through illness or any other cause, to do so;

 (b) refuse, without being required to explain his decision, to admit any person to be registered as a student;

 (c) suspend, on what he deems to be good cause, any member of the staff of the University, or any student, until consideration by the next Council or Senate; and

 (d) prepare, after consultation with the Pro-Vice-Chancellor (Academia), Pro-Vice-Chancellor (Planning and Resources), Chief of Facilities and Services, Finance Director, Deans of Faculties and such other person as he may deem expedient, an annual budget for the succeeding financial year of the University's operation for submission to the Budget and Infrastructure Committee.

7. Pro-Vice-Chancellor (Academia)

(1) The Pro-Vice-Chancellor (Academia) shall be appointed by the Council after consideration of a report of a Committee consisting of –

 (a) the Chairperson of the Council, as Chairperson;

 (b) the Vice-Chancellor;

 (c) the Chairperson of the Staff Committee;

 (d) 2 members appointed by the Council; and

 (e) 2 members appointed by the Senate.

(2) The Pro-Vice-Chancellor (Academia) shall serve for an initial period of 3 years, which may be extended for a further period not exceeding 3 years (to a maximum total of 6 years) by the Council on evidence of excellent performance.

(3) Where the Vice-Chancellor is away, the office of Vice-Chancellor is vacant or the holder of the office is for any reason unable to perform the functions of his office, those functions shall be performed by the Pro-Vice-Chancellor (Academia).

(4) The Pro-Vice-Chancellor (Academia) shall report to the Vice-Chancellor and be responsible for overseeing all academic affairs and activities relating to teaching and learning, research, academic planning and quality.

(5) The Deans of Faculties, Registrar, Director of Quality Assurance and any other officer as may be decided by the Council, shall report to the Pro-Vice-Chancellor (Academia).

8. Pro-Vice-Chancellor (Planning and Resources)

(1) The Pro-Vice-Chancellor (Planning and Resources) shall be appointed by the Council after consideration of a report of a Committee consisting of –

 (a) the Chairperson of the Council, as Chairperson;

 (b) the Vice-Chancellor;

 (c) the Chairperson of the Staff Committee;

 (d) 2 members appointed by the Council; and

 (e) 2 members appointed by the Senate.

(2) The Pro-Vice-Chancellor (Planning and Resources) shall serve for an initial period of 3 years, which may be extended for a further period not exceeding 3 years (to a maximum total of 6 years) by the Council on evidence of excellent performance.

(3) The Pro-Vice-Chancellor (Planning and Resources) shall report to the Vice-Chancellor and be responsible for overseeing the strategic planning of the University, the finances and human resources of the University in addition to engaging in fund-generation and development activities designed to provide financial support for the University's academic and research activities and increase the assets of
the University.

(4) The Pro-Vice-Chancellor (Planning and Resources) shall have a portfolio of responsibilities covering the areas of strategic planning, finance, human resource, fund raising, marketing and public relations.

9. Chief of Facilities and Services

(1) The Chief of Facilities and Services shall be appointed by the Council after consideration of a report of a Committee consisting of –

 (a) the Chairperson of the Council, as Chairperson;

 (b) the Vice-Chancellor;

 (c) the Chairperson of the Staff Committee;

 (d) 2 members appointed by the Council; and

 (e) 2 members appointed by the Senate.

(2) The Chief of Facilities and Services shall serve for an initial period of 3 years, which may be extended for a further period not exceeding 3 years (to a maximum total of 6 years) by the Council on evidence of excellent performance.

(3) The Chief of Facilities and Services shall report to the Vice-Chancellor and be responsible for overseeing a broad range of facilities and services which support the University's mission through the creation and maintenance of a positive and vibrant environment for the University.

(4) The Chief of Facilities and Services shall have a portfolio of responsibilities covering the areas of information services (ICT and Library), the University post room and mailing services, procurement, buildings and physical resources, allocation of offices, student and staff amenities, health and safety, transport and other logistics.

10. Registrar

(1) The Council shall appoint a Registrar, upon the recommendation of the Staff Committee, on such terms and conditions as the Council may determine.

(2) The Registrar shall –

 (a) report to the Pro-Vice-Chancellor (Academia); and

 (b) be responsible for the administration of all student matters of the University.

(3) The Registrar shall be responsible for the quality and soundness of student records, logistics, including student admissions, student results, acting as Chief Examinations Officer for all examinations and assessment, graduation ceremonies, allocation of rooms for lectures and examinations, student experience from first enquiry to graduation, and policies and procedures affecting students and the Students' Union.

(4) The Office of the Registrar shall act as a one-stop-shop for all scholarly, administrative and information services by providing support and information to all staff and students (current, prospective and international students) in relation to student enrolments, programme enquiries, admissions, fees, special consideration (e.g. services to students with disabilities and other special requirements), financial support to students, student progress and completions, student discipline and
student complaints.

11. Deans of Faculties

(1) The Council shall appoint the Dean of a Faculty on the recommendation of the Staff Committee, provided that no recommendation shall be made by that Committee unless the person recommended has signified his willingness to accept appointment as Dean of a Faculty. The Dean shall be a member of the University holding appointment on the academic staff of the University.

(2) The Dean of a Faculty shall –

 (a) be appointed for a period not exceeding 3 years; and

 (b) be eligible for reappointment.

(3) A Dean of a Faculty shall report to the Pro-Vice-Chancellor (Academia) and be responsible for maintaining and promoting the efficiency and good order of the Faculty, in accordance with the policies and procedures prescribed by the Act, Statutes and Regulations, or determined, from time to time, by resolutions of the Council, Senate and Board of Faculty. He shall be the ex-officio Chairperson of the Board of the Faculty and, subject to the Act, Statutes, Regulations and to general policy resolved by the Senate and the Board of the Faculty, he shall be responsible for the selection of persons to be registered as students to follow schemes of instruction, study or research allocated to the Faculty.

12. Legal Affairs Director

(1) The Council shall appoint a Legal Affairs Director on contract on such terms and conditions as may be agreed by the parties.

(2) The Legal Affairs Director shall provide legal advice as well as first-hand legal assistance to the Statutory Committees and Vice-Chancellor.

(3) Any legal case involving the University shall be channelled to the Legal
Affairs Director.

13. Council Secretary

The Council shall appoint a Chartered Secretary on contract to serve as its Secretary on such terms and conditions as may be agreed by the parties.

14. Finance Director

(1) The Council shall appoint a Finance Director, on the recommendation of the Staff Committee on such terms and conditions as the Council may determine.

(2) The Finance Director shall report to the Pro-Vice-Chancellor (Planning and Resources) and be responsible for –

 (a) all matters concerning the finances of the University;

 (b) reporting on the financial implications of proposed developments and programmes; and

 (c) promoting the most effective use of financial resources.

15. Director of Human Resources

(1) The Council shall appoint a Director of Human Resources, upon the recommendation of the Staff Committee, on such terms and conditions as the Council may determine.

(2) The Director of Human Resources shall report to the Pro-Vice-Chancellor (Planning and Resources) and be the University's authorised keeper of the personnel database and be responsible for the University staffing strategy and accomplishment of its strategic objectives. The Director of Human Resources shall be responsible for providing advice and guidance on organisational development, recruitment and promotion of staff, employee relations and employee welfare and the periodic posting of administrative staff and other non-academic staff across the different sections of the University after consultation with the respective Heads or Chairpersons concerned.

16. Chief Librarian

(1) The Council shall appoint a Chief Librarian, upon the recommendation of the Staff Committee, on such terms and conditions as the Council may determine.

(2) The Chief Librarian shall report to the Chief of Facilities and Services, be responsible for all matters concerning the Library and have such other functions as may be prescribed by the Regulations.

17. Staff Committee

(1) The Council shall appoint a Staff Committee which shall make recommendations to the Council on all appointments in the University other than those of the Vice-Chancellor, Pro-Vice-Chancellor (Academia), Pro-Vice-Chancellor (Planning and Resources), Chief of Facilities and Services, Director of Legal Affairs and Council Secretary.

(2) The Staff Committee shall, in addition –

 (a) be generally responsible for staff matters such as conditions of service, criteria for appointments, promotions, transfer of academic staff, discipline and welfare;

 (b) be responsible for staff development and training programmes; and

 (c) appoint a Disciplinary Committee.

(3) (a) The Staff Committee shall consist of –

  (i) a Chairperson appointed by the Council (who shall not be the Chairperson of Council);

  (ii) the Vice-Chancellor;

  (iii) 3 members chosen by the Council from among its members;

  (iv) the Dean of Faculty concerned for appointments in a particular Faculty; and

  (v) the Director of Human Resources, who may be co-opted as and when required regarding non-academic staff issues.

 (b) Half of the members of the Staff Committee shall form a quorum.

 (c) The Staff Committee may call upon such persons who, in its opinion, may assist it in the performance of its duties.

(4) The Staff Committee shall select one of the Administrative Managers to serve as its Secretary. The Secretary shall serve for a period of 2 years, or such other period as may be determined by the Committee, and be the Secretary of only one Statutory Committee.

(5) Members of the Staf

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